The advantages of hybrid events at a convention center

Hybrid events are becom­ing increas­ingly pop­u­lar, as they offer the flex­ib­il­ity to adapt to indi­vidu­al pref­er­ences, travel con­straints, emer­gency situ­ations or chan­ging glob­al cir­cum­stances. They also extend the reach of the event bey­ond phys­ic­al bound­ar­ies, reach­ing a wider and more diverse audi­ence. Hybrid events organ­ized in con­ven­tion halls are seduct­ive in their flex­ib­il­ity and effi­ciency. By tak­ing into account this recent phe­nomen­on and adapt­ing the equip­ment of its spaces, the Pal­ais des Con­grès de Deau­ville offers an ideal set­ting for hybrid events in Normandy.

What is a hybrid event?

When we speak of a hybrid event, we’re gen­er­ally think­ing of an event that com­bines par­ti­cipants who are both present on site with oth­ers con­nec­ted remotely via an online plat­form. This type of event makes it pos­sible to accom­mod­ate a lar­ger num­ber of people, while offer­ing them the pos­sib­il­ity of choos­ing the mode of par­ti­cip­a­tion that suits them best. This solu­tion keeps all par­ti­cipants happy:

• Par­ti­cip­ate phys­ic­ally: part of the audi­ence phys­ic­ally attends the event in a spe­cif­ic loc­a­tion, such as a con­fer­ence hall, con­ven­tion cen­ter, or oth­er phys­ic­al site.
• Par­ti­cip­ate vir­tu­ally: anoth­er part of the audi­ence par­ti­cip­ates in the event vir­tu­ally, usu­ally via ded­ic­ated online plat­forms, webinars, video­con­fer­ences or oth­er remote com­mu­nic­a­tion tools. Present­a­tions, speeches, work­shops and oth­er event con­tent are streamed online in real time, enabling vir­tu­al par­ti­cipants to fol­low ongo­ing activ­it­ies. Online par­ti­cipants often have the oppor­tun­ity to inter­act with the event in a vari­ety of ways, such as ask­ing ques­tions live, tak­ing part in polls, chat­ting with oth­er vir­tu­al par­ti­cipants, etc.

Hybrid events can also redefine the very nature of busi­ness meet­ings by encour­aging inter­ac­tion between a vari­ety of audi­ences across France, and bey­ond. Hybrid events can also include vir­tu­al social activ­it­ies, online net­work­ing, vir­tu­al lounges, and oth­er ways of encour­aging inter­ac­tion between par­ti­cipants, wheth­er phys­ic­ally or vir­tu­ally present.
In the case of a hybrid event, organ­izers have the oppor­tun­ity to col­lect ana­lyt­ic­al data on online par­ti­cip­a­tion, par­ti­cipant beha­vi­ors and inter­ac­tions, which can be use­ful in eval­u­at­ing the event’s effectiveness.

The eco­re­spons­able event

Hybrid events: an innovative and flexible solution

Organ­iz­ing a hybrid event offers sev­er­al advant­ages, respond­ing to the chan­ging needs of attendees and exploit­ing the oppor­tun­it­ies offered by mod­ern tech­no­lo­gies. Here are some of the reas­ons why organ­izers choose to set up hybrid events:

• Glob­al access­ib­il­ity: hybrid events enable a world­wide audi­ence to par­ti­cip­ate, elim­in­at­ing geo­graph­ic­al bar­ri­ers. This extends the reach of the event by reach­ing par­ti­cipants bey­ond phys­ic­al borders.
• Flex­ib­il­ity for par­ti­cipants: par­ti­cipants have the choice of par­ti­cip­at­ing phys­ic­ally on-site or vir­tu­ally, depend­ing on their pref­er­ences, time con­straints, travel con­straints or oth­er considerations.
• Adapt­a­tion to travel con­straints: hybrid events help to cir­cum­vent prob­lems linked to travel restric­tions, visa issues and travel-related budget constraints.
• Reduced costs for vir­tu­al par­ti­cipants: vir­tu­al par­ti­cipants save on travel-related costs such as air­fare, accom­mod­a­tion and meals, which can encour­age great­er participation.
• Max­im­iz­ing infra­struc­ture use: organ­izers can take advant­age of phys­ic­al facil­it­ies, such as con­fer­ence halls or con­ven­tion cen­ters, while reach­ing a vir­tu­al audi­ence. This helps max­im­ize the use of resources and makes the event more profitable.
• Vir­tu­al inter­activ­ity: online plat­forms enable vir­tu­al inter­ac­tion with the audi­ence. Par­ti­cipants can ask ques­tions live, take part in polls, inter­act with speak­ers and oth­er vir­tu­al par­ti­cipants. In addi­tion, organ­izers can col­lect ana­lyt­ic­al data on online par­ti­cip­a­tion, attendee inter­ac­tions and event high­lights, which can be used to eval­u­ate event effect­ive­ness and inform future decisions.
• Per­son­al­ized exper­i­ence: par­ti­cipants can cus­tom­ize their exper­i­ence by choos­ing which ses­sions to attend, access­ing addi­tion­al digit­al con­tent, and inter­act­ing with oth­er par­ti­cipants, wheth­er in per­son or online.
• Safety and health: in the event of health emer­gen­cies or oth­er health con­cerns, hybrid events offer a safer altern­at­ive, allow­ing par­ti­cipants to choose the mode of par­ti­cip­a­tion that suits their com­fort level.
• Envir­on­ment­al sus­tain­ab­il­ity: by redu­cing the need for phys­ic­al travel, hybrid events can help reduce the car­bon foot­print asso­ci­ated with travel, thus address­ing envir­on­ment­al concerns.
• Innov­at­ive event image: Organ­iz­ing a hybrid event pos­i­tions both the organ­izers and the event at the cut­ting edge of tech­no­logy and digit­al progress.

Organ­iz­ing a hybrid event makes it pos­sible to com­bine the advant­ages of in-per­son par­ti­cip­a­tion with those of online par­ti­cip­a­tion, cre­at­ing a more inclus­ive, flex­ible exper­i­ence adap­ted to con­tem­por­ary real­it­ies. It also meets par­ti­cipants’ chan­ging expect­a­tions of choice, con­veni­ence and accessibility.

Select CID Deauville to make the most of hybrid events in France

To organ­ize a suc­cess­ful hybrid event, it’s essen­tial to choose a suit­able ven­ue cap­able of offer­ing this solu­tion. Choos­ing the Pal­ais des Con­grès de Deau­ville to par­ti­cip­ate in and organ­ize hybrid events means select­ing an infra­struc­ture with numer­ous advantages.

Modern, state-of-the-art infrastructures

A hybrid event must sat­is­fy both online par­ti­cipants and those present in the con­ven­tion cen­ter. The CID Deau­ville makes it pos­sible to sat­is­fy all par­ti­cipants thanks to its mod­ern and adap­ted infra­struc­tures. Organ­iz­ing an event at the Pal­ais des Con­grès de Deau­ville means choos­ing a mod­ern, adap­ted venue.

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• Fully-equipped meet­ing rooms: 22 sound­proofed, mod­u­lar meet­ing rooms, equipped with state-of-the-art audi­ovisu­al equipment.
• Amphi­theat­ers: two aud­it­or­i­ums with large, com­fort­able seat­ing capa­cit­ies that can be quickly con­ver­ted into con­fer­ence rooms.
• Exhib­i­tion spaces: four exhib­i­tion areas totalling over 7,000 m², offer­ing a warm and invit­ing ambi­ence for trade shows and conferences.
• Mod­u­lar spaces: multi-pur­pose areas, relax­a­tion and cock­tail zones, close to the sea and Deau­ville’s fam­ous “Planches”.
• Villa Le Cercle: loc­ated on the seafront, fully privat­iz­able with 4 recep­tion areas, ideal for sem­inars from 50 to 220 people, Villa Le Cercle offers the charm and facil­it­ies you need, with pack­aged offers for an immers­ive exper­i­ence. It’s the ideal place to wel­come col­leagues and part­ners in an upscale atmosphere.

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The Pal­ais des Con­grès de Deau­ville boasts a mod­ern, flex­ible infra­struc­ture. The CID is equipped with a wide range of tech­no­lo­gies to provide a qual­it­at­ive and inter­act­ive exper­i­ence for all par­ti­cipants, wheth­er on-site or online.